Project management


Part 1: Project management

  • Using a project management app eg. Notion, Trello, Basecamp

  • setting up production timeline

  • setting up asset list, shot breakdown

    • maximizing efficiency and effectiveness

Part 2: Communication

  • writing minutes and curating meeting notes

  • facilitating meeting and discussions

Part 3: Culture Code

  • creating a safe environment for people to trust and collaborate

Part 4: Optimization

  • using an all-in-one workspace like Station

Recommended readings:

How to use Notion

Key skills

  • creating pages, headers

  • formatting of rows

  • formatting of text and characters

  • typing emoji

Desmond best practices

  • use Headings 3 - looks most pleasant in size

  • use of emoji as visual language to visually understand the text they are reading


  • / : commands (eg. add pages or elements)

  • ctrl + / : row options

  • ctrl + \ : hide side panel

  • ctrl + d: duplicate row

  • esc: select row

  • for headings


Questions to ask at each meeting

what is our objective?
what do we need?
what do we not know?
what is our next plan for each person?
what is our objective?
what do we need?
what do we not know?
what is our next plan for each person?

Formatting minutes

Sample minute template

To increase readability

  • use a consistent template so people know what to expect or instantaneously understand information

    • I usually use Admin for small announcements not pertaining to production

    • tag people and give them a call-to-action — to refresh people their agendas

  • Use headers & emojis to differentiate between topics

  • bullet or numbered list for lists

  • use back-tick characters () to highlightnamesor notableitem`

  • Original notes

  • Start editing here

    🔴 Admin

    • Please sign your NDA‘s!!!! ASAP( As soon as Kelly post them)

    • Please meet up with the groups you’re with over the weekend and try and include me and Kelly

    • I’ll be bumping around wherever people need me! Don’t be shy about asking for help!

    🧠 Meeting notes

    • story boards/shot list due Thursday the 14th

    • test shoot on Friday the 15th

    • Meeting the sound on week 3

    Production/ Concept

    • Tech still up in the air; The 2nd world is the digital world.

    • Aim for 2 mins a world